Risks are a part of everyday life. Each decision you make can increase your risk in a whole host of ways.
Are you going to drive to work today?
Is moving house a good idea?
Should you order dessert or be good and stick to your diet?
Depending on what you do with your time your risk level can increase and decrease.
Some decisions and risks are unavoidable. It’s how you handle those risks that can make a world of difference.
The same goes for businesses. Risk Management is key for our clients and in the security industry. It's more important to prevent risks from occurring than it is to treat the effects. But if the risks are inevitable a contingency plan is absolutely necessary.
To ensure an organisation can operate in a professional manner three aspects must be taken into consideration.
Freedom of Action
The Potential Threat.
It is vital to find the correct balance between the organisations security needs and the operational day to day activities. Putting a whole site on lock down may secure it but if it can’t continue its business activities the security measures are obviously too extreme.
To keep the organisation functioning at an optimal standard we have to employ a system that will identify potential threats and the likely impact of these threats whilst finding workable solutions and control measures.
The implementations need to be clear, concise and fully understood by the Security Staff and Company Employees who are dealing with the threat. Making sure everyone has complete buy in to the solution is key when dealing with any major threat.
The last element of the Risk Control procedure is Contingency Planning. The Contingency Plan should allow flexibility when dealing with a secondary crisis, there has to be a strategy in the areas of communications, security resources and emergency planning. This will allow the organisation to deal effectively with any other developments during an incident.
Ultimately the purpose of Contingency Planning is to resolve any threats that may arise, and to bring the atmosphere back to a normal operational standard as quickly and effectively as possible.
Risk Management Strategy
Within a typical Risk Management Strategy there are three categories: Avoid, Reduce and Share. These strategies will help any organisation reduce threats that they may be confronted with.
It’s as simple as the title suggests. Where threats can be avoided with simple solutions they should be. An example of this would be if there was press interest towards a major client who is visiting our building for a high profile meeting. The problem would arise when the client needs to access the building and has requested this visit not to be in the public domain. To facilitate this visit we would plan entry by an alternative access point (rear loading bay entry). Also we would ensure knowledge of this visit is kept to a minimum by briefing only the people involved in the visit.
For this strategy we set in place procedures that will reduce any impact to the business by setting protocols for security staff to follow. The use of ID cards and access passes on site would be a good example of this. ID cards and access passes ensure guests and workers are only allowed in areas they should be, reducing the risk to high priority areas that need to be well secured, like a company server room for example.
In this strategy we reduce the threat to an organisation by sharing any potential risk with the organisation and any other stakeholders deemed necessary. An example of this is if an investigative journalist is investigating an organisation which may pose a threat to the business; we would look to reduce the risk to them by sharing information to outside organisations and to the police.
Remember Risk Management is not an optional extra for any business; it has to be seen as an integral part of your organisation where contingency planning is done in advance of any incident arising.
If you’d like to learn more about the risk management services we offer you can contact us here.